Description
This role requires full on-site presence, and remote work options are not available for this position.
Mission: Support the team by ensuring the smooth operation of the office and effectively managing a diverse array of administrative, HR and compliance responsibilities, contributing to the overall efficiency and success of the company.
Key Responsibilities
- Management of day-to-day office operations, including reception duties, correspondence, and office supply management.
- Plan and organize events and coordinate travel arrangements
- Manage monthly and quarterly invoicing processes
- Support expenses claim management and reconciliation
- Provide administrative support to management and business teams
- Assist in the recruiting process and coordinate HR-related tasks with management
- Collect and organize documents to respond to Due Diligence Questionnaire requirements
- Handle compliance requests in close collaboration with the COO
- Coordinate the compliance approval process for business travels outside Switzerland
- Assist with ad-hoc projects and tasks as needed
Your profile
- Completed commercial education (KV) or maturity
- Ideally, experience working with a financial institution
- Strong command of English and German, both written and spoken, is essential
- Proficient in the MS Office suite
- High level of confidentiality and a passion for administrative tasks
- Strong organisational skills with a versatile, committed and motivated approach
- Client-orientated with an innovative mindset
- Eagerness to take on greater responsibility as part of your personal and professional growth in this evolving role
Why join our team?
- Systematic asset management specialist operating on a global scale with attractive offices in the heart of Zurich
- Unique opportunity to work in a dynamic, fast-paced environment, where your contributions have a direct impact on the company’s success
- Gain hands-on experience in a collaborative and innovative setting that values both individual and collective success