Description

* Full time role - French & English fluency
* Events - Facility and Office Management

## About Our Client ##

Our client is a commodity trading firm based in Geneva Center.

## Job Description ##

* Ensurethe officeis apleasant andsafe placetowork:

* Maintain cleanliness and proper functioning of office equipment.
* Manage noise levels during office hours.
* Assist and supervise service providers on-site.
* Support employees with their needs.
* Ensure all employees and visitors have a workspace and manage seating plan changes.
* Welcome new employees, provide office tours, and explain safety and security measures.
* Manage office alarm codes for new and departing employees.
* Provide support during emergencies, fire drills, or security issues.
* Plan and organize company events, ensuring their success and timely closure of invoices.
* Handle expense submissions for the executive committee.
* Coordinate the preparation of business cards and order validation stamps.
* Bind and laminate documents as needed.
* Receive and manage items for external archiving.
* Track office management invoices for international offices.
* Assist with various projects, including finding new providers and implementing new procedures.
* Manage relationships with the landlord, property management, and subtenants.
* Handle confidential information with discretion.
* Liaise with the building Facilities Manager for cleaning, maintenance, and reception services.
* Manage and negotiate office management contracts and handle warranties for multiple office locations.
* Cover and assist the reception as needed.
* Ensure the Events Committee remains active in organizing after-work activities.

## The Successful Applicant ##

**Education, Skills, and Experience:**

* High school diploma or equivalent required; college degree a plus.
* Minimum 5 years of experience as an Office Manager.
* Experience in hospitality is a plus.



**Technical Skills:**

* Fluency in French and English.
* Proficiency in Microsoft Office, including Word, Excel, and Outlook.
* Ability to work in a fast-paced environment and handle multiple tasks simultaneously.



**Other Skills:**

* Excellent communication skills at all levels with a strong team spirit and dynamic personality.
* Strong organizational and time management skills.
* Detail-oriented with a can-do attitude and problem-solving skills.

## What's on Offer ##

Full tine role.

Contact

Marine Moncozet

Quote job ref

JN-112024-6585776

Job Function

Office & Management Support

Specialisation

Office Manager

Industry

Energy & Natural Resources

Location

Geneva

Contract Type

Permanent

Consultant name

Marine Moncozet

Job Reference

JN-112024-6585776