Description

* Support to Directors in their next event
* Administrative Oversight:and Delegation Coordination

## About Our Client ##

Our client is an international organisation.

## Job Description ##

*

**Event Pavilion Coordination:**

* Provide comprehensive administrative support for the construction and setup of the event pavilion.
* Coordinate with service providers on contracts, scheduling, and payments, ensuring all services are delivered according to plan.
*

**Event Management Support:**

* Assist the selection committee in evaluating event proposals and help with scheduling and coordinating the selected events.
* Ensure all logistical arrangements are in place for the smooth running of the events.
*

**Stakeholder Communication:**

* Collaborate with the Communications Assistant to inform event organizers about their selection status.
* Provide ongoing logistical support to event organizers in the lead-up to and during the event.
*

**Administrative Oversight:**

* Monitor the event pavilion inbox and respond to inquiries based on established guidelines.
* Support the promotion of pavilion events by updating program templates and posting event details on the website.
*

**Delegation Coordination:**

* Assist in the administrative process of identifying and coordinating members of the delegation attending the event.
*

**General Administrative Duties:**

* Perform additional administrative tasks as required to support the successful execution of the event and its associated activities.





## The Successful Applicant ##

*

**Educational Background:**

* A degree or diploma in administration, event management, communications, or a related field is preferred.
*

**Experience:**

* Proven experience in providing administrative support, particularly in event management or coordination roles.
* Experience working with multiple stakeholders, including suppliers and committees, is highly desirable.
* Familiarity with managing contracts, scheduling services, and handling payments is an advantage.
*

**Skills and Competencies:**

* Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
* Excellent written and verbal communication skills, with a professional and courteous approach to stakeholder management.
* Proactive problem-solving abilities and the capability to provide timely solutions in a fast-paced environment.
* An understanding of the context and importance of large-scale international events would be beneficial but is not mandatory.





## What's on Offer ##

Temporary mandate for 3 months at 100%.

Contact

Marine Moncozet

Quote job ref

JN-092024-6524043

Job Function

Office & Management Support

Specialisation

Team Secretary

Industry

Not For Profit

Location

Geneva

Contract Type

Interim

Consultant name

Marine Moncozet

Job Reference

JN-092024-6524043