Description

* International environment
* Challenging and multitasking position

## About Our Client ##

International company

## Job Description ##

* Handle incoming and outgoing communications, including calls, emails, postal mail, and internal correspondence, while serving as a key point of contact both within and outside the organization.

* Oversee front desk operations, ensuring a professional welcome for visitors, setting up meeting spaces to a high standard, coordinating videoconferencing, and managing transport and hospitality arrangements for attendees.
*

Supervise access control for external vendors and visitors, managing temporary badges, key distribution, and necessary authorizations in collaboration with the administrative team.
*

Ensure adequate stock of office essentials, refreshments, and kitchen supplies, maintaining smooth operations across all facilities.
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Maintain and update the internal phone directory and coordinate maintenance and service requirements with external providers.
*

Oversee the upkeep and organization of kitchen and shared spaces, ensuring hygiene standards are met.
*

Manage onboarding-related logistics, including distributing temporary access passes and essential office materials to new employees.
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Provide occasional support to executive-level administrative functions, such as processing expense reports, coordinating travel arrangements, and scheduling meetings.
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Organize and manage all logistical aspects of executive and board-level meetings, including transportation, accommodation, catering, and post-event administrative follow-ups.
*

Plan and execute corporate events, including seasonal celebrations, by defining themes, obtaining quotes, securing approvals, and coordinating logistics with relevant stakeholders.
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Assist with broader office initiatives to ensure smooth daily operations and a well-functioning work environment.
*

Facilitate and manage internal and external company events, ensuring seamless execution and coordination with all teams involved.
*

Assign and manage visitor parking spaces using the designated parking system.





## The Successful Applicant ##

* Dynamic, strong stress resilience, interpersonal intelligence, flexibility, strong communication skills, proactivity, anticipation of needs.
* Minimum of 2 years of experience in a similar role.
* English C1, French C2.

## What's on Offer ##

* Very interesting and challenging work environment.
* Strong team spirit.
* Attractive compensation.

Contact

Lea Baubil

Quote job ref

JN-022025-6657736

Job Function

Office & Management Support

Specialisation

Receptionist

Industry

Healthcare / Pharmaceutical

Location

Lausanne Region

Contract Type

Permanent

Consultant name

Lea Baubil

Job Reference

JN-022025-6657736