Beschreibung

Entreprise :

Our client is a commodity trading firm based in Geneva Center.

Description du poste :

* Ensurethe officeis apleasant andsafe placetowork:
- Maintain cleanliness and proper functioning of office equipment.
- Manage noise levels during office hours.
- Assist and supervise service providers on-site.
- Support employees with their needs.
- Ensure all employees and visitors have a workspace and manage seating plan changes.
- Welcome new employees, provide office tours, and explain safety and security measures.
- Manage office alarm codes for new and departing employees.
- Provide support during emergencies, fire drills, or security issues.
* Plan and organize company events, ensuring their success and timely closure of invoices.
* Handle expense submissions for the executive committee.
* Coordinate the preparation of business cards and order validation stamps.
* Bind and laminate documents as needed.
* Receive and manage items for external archiving.
* Track office management invoices for international offices.
* Assist with various projects, including finding new providers and implementing new procedures.
* Manage relationships with the landlord, property management, and subtenants.
* Handle confidential information with discretion.
* Liaise with the building Facilities Manager for cleaning, maintenance, and reception services.
* Manage and negotiate office management contracts and handle warranties for multiple office locations.
* Cover and assist the reception as needed.
* Ensure the Events Committee remains active in organizing after-work activities.

Description du profil :

Education, Skills, and Experience:

* High school diploma or equivalent required; college degree a plus.
* Minimum 5 years of experience as an Office Manager.
* Experience in hospitality is a plus.

Technical Skills:

* Fluency in French and English.
* Proficiency in Microsoft Office, including Word, Excel, and Outlook.
* Ability to work in a fast-paced environment and handle multiple tasks simultaneously.

Other Skills:

* Excellent communication skills at all levels with a strong team spirit and dynamic personality.
* Strong organizational and time management skills.
* Detail-oriented with a can-do attitude and problem-solving skills.