Description

For one of our clients, an international company in Zurich, we are looking for an Administrative Assistant 

General Information:

• Workplace: Zurich

• Contract : Temporary

• Contract duration: From 03/02/2025 to 31/05/2025

• Workload: 80-100% 

  This role in a nutshell:

  Provides administrative assistance for Medical Affairs and Commercial teams. 

  Responsibilities include vendor management, event management, order & invoice management. 

  Your responsibilities: 

  • Manages purchase orders and processes accounts payable invoices

  • Vendor management (set up and manage in online platforms)

  • Event management in dedicated tool (entering event details, securing approval, ensuring all required documentation is available, entering payment records)

  • Performs Cost tracking, manages accruals and is in charge of the budget sheet

  • Provides telephone support; assumes responsibility for copying, and developing and maintaining filing systems and handles incoming Post and Parcels

  • Prepares correspondence, spreadsheets and similar files as directed

  • Attends department meetings, takes meeting minutes

  • Demonstrates confidentiality in execution of all responsibilities.

  • Provides support for other administrative assistants, and performs other duties as required 

    Your profile:

    • Strong PC literacy including basic understanding of Microsoft Outlook, Word, Excel, and PowerPoint.

    • Good verbal and written communication skills, including in both German and English.

    • Experience in similar roles

    • Ability to work in a fast-paced environment with demonstrated ability to simultaneously manage multiple competing tasks and demands

    • Ability to maintain a high level of accuracy in preparing and entering information

    • Natural team player able to work in a cross-functional team