Description

* Bulle, Fribourg
* Temporär
* 31.12.2025

Job Details

Location: Bulle, Switzerland

Activity rate : 100%

Type of contract: Temporary contract

Start date: ASAP

End date: 31.12.2025

As a Senior Administrative Assistant, you will take ownership of critical administrative and event- related responsibilities, ensuring efficiency and precision in all aspects of your work. This role requires a detail-oriented professional with excellent organizational and communication skills.

Key responsibilities:

* Support the administrative organization and coordination of national and international congresses and events, ensuring compliance with global and local guidelines.
* Support PR/PO creation, financial processes, and invoice handling.
* Oversee event logistics, including congress registrations, booth arrangements, symposia setup.
* Handle travel and accommodation (flights, hotels, transfers), hospitality suites, social programs, and certificates of attendance.
* Draft and manage contracts (sponsorship, speaker, consultancy, confidentiality, etc.) and ensure proper documentation.
* Provide high-level administrative support, including internal meeting organization and coordination.
* Act as a point of contact for stakeholders, ensuring smooth communication and workflow management.
* Handle document approvals, archiving, and follow-up on administrative tasks.
* Serve as a backup for event coordination during peak periods or staff absences.




Location: Bulle, Switzerland

Activity rate : 100%

Type of contract: Temporary contract

Start date: ASAP

End date: 31.12.2025

As a Senior Administrative Assistant, you will take ownership of critical administrative and event- related responsibilities, ensuring efficiency and precision in all aspects of your work. This role requires a detail-oriented professional with excellent organizational and communication skills.

Key responsibilities:

* Support the administrative organization and coordination of national and international congresses and events, ensuring compliance with global and local guidelines.
* Support PR/PO creation, financial processes, and invoice handling.
* Oversee event logistics, including congress registrations, booth arrangements, symposia setup.
* Handle travel and accommodation (flights, hotels, transfers), hospitality suites, social programs, and certificates of attendance.
* Draft and manage contracts (sponsorship, speaker, consultancy, confidentiality, etc.) and ensure proper documentation.
* Provide high-level administrative support, including internal meeting organization and coordination.
* Act as a point of contact for stakeholders, ensuring smooth communication and workflow management.
* Handle document approvals, archiving, and follow-up on administrative tasks.
* Serve as a backup for event coordination during peak periods or staff absences.




* ### Qualifikationen ###



What will make you successful:

* Fluency in German and English. French is an asset.
* Proficiency in Excel and experience with ERP systems; SAP Ariba is highly desirable.
* Good informatics skills: MS Office, SRM, Orbit, SourceClear.
* Proven experience in handling invoices, PR/POs, and financial processes.
* Excellent organizational and project management skills, with the ability to prioritize tasks and meet deadlines independently.
* Strong problem-solving abilities, quick to identify and resolve issues efficiently.
* Demonstrated customer orientation, with a patient and solution-focused approach in a multicultural environment.
* Ability to work according to global and local compliance procedures, maintaining high standards of accuracy.
* Proactive, detail-oriented, and reliable, with a dynamic and collaborative team spirit.